LPI allows automatic recalculation of all current rack prices. The rack price history file is maintainable, with automated updating and tracking by grade / terminal.

The system allows automatic tracking of physical tank readings, tanks over capacity, with negative levels, and contents by grade. LPI provides automated sales updating / tracking of gallons from bulk plant and by source tank.

Physical inventory procedures allow physical figures to be moved into the inventory master file after verification.

Numerous of reports give you printed records on every aspect of your business. General information reports include wholesale customer product information lists, product pricing, inventory valuation, and tank, supplier, and hauler information. Reference reports supply listings such as the transport location list and hauling freight rate table, which facilitates data entry. Other reports identify sales by truck and by grade listings, grade and terminal grade information, and tank chart information.

Rapid access to your files gives you a better handle on the operation and profitability of your business. The Liquid Products Inventory System includes a multi-function inquiry that supplies detailed information on supplier terminal, parts, inventory, and warehouse inventory.

Terminal inquiry information includes supplier ID and address, supplier contact’s name and phone number, supplier sales representative’s name and phone number, terminal ID, terminal name and address, terminal contact’s name and phone number, terminal discount percentage and discount days.

The Bill of Lading Functions Menu groups all options required to maintain your fuel purchases and distribution records. If you use the Accounts Payable System, an additional option automates the transfer of BOL data to the Accounts Payable System.

An automated help program assists you as you enter information, displaying help prompts as the cursor advances from field to field.

A lookup feature provides quick access to specific records you wish to view in detail. Standard functionality allows you to view gallons or cost component information and update the Accounts Payable and inventory files at the press of a single keystroke. Similarly, one key press displays data entry screens for creating a freight invoice and entering a new order.

An edit list prints Bill of Lading records with purchase distribution to facilitate error correction before any update procedures are run.

The LPI System maintains detailed inventory receivings information including the grade of fuel, date and time the inventory is received, source of the inventory (bill of lading, tank transfer, re-brand, blend, adjustment to physical, correction), net cost per gallon, supplier and terminal IDs, and the Bill of Lading number.

The system tracks the date and time of tank-to-tank transfers as well as the number of gallons transferred, the grade received, and the tank the grade is being transferred from. The program verifies that the grade type and number of gallons are available for transfer.

LPI stores the tank ID, grade of fuel, date and time of physical level readings. It also maintains the initials of the reader, the physical reading in inches, and the number of gallons of fuel currently in a tank. An option allows you to adjust the tank quantity to the physical level reading.

Edit lists are provided to improve accuracy in data entry and to simplify error correcting. During the update procedures, the system moves data to the history files, updates all relevant files, and prints the registers. These documents become part of a permanent audit trail of inventory receivings, tank-to-tank transfers, and physical level readings for your company.

With LPI, you can enter loading and sales information, clear individual trucks for new loadings and sales, and update and re-index files from one main screen.

Standard features allow you to:

• Display variations between meter and sales, and between inventory and sales records, for a selected truck.
• Update the files for a truck.
• Undo the last update to the file.
• Modify the meter reading, end inventory, grade of fuel, grade sold as, metered and unmetered sales for the grade.
• Enter an adjustment for a sale.
• Print a current list of truck loadings.

The LPI System’s end-of-day program automatically executes a separate sales proof end-of-day program, which builds a giant cross-company posting file and compares the posted deliveries with the sales proof information. If they are within one whole gallon, the procedure runs normally and updates all related files. If not, edit lists provide a method of locating and correcting any posting errors. If the user cannot find the error through the regular edit lists, a special program can be run to show what the sales proof end-of-day program is actually processing.